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Job Description

Job Requisition Number 21848

Full-Time, 40 Hours/Week

Monday to Friday, 8a.m. - 4:30p.m.

Hybrid (Onsite 2-3 Days/Week)


Responsible for general review and processing of invoices comprised of charges for the Clinical Research Institute. Prepare and process invoices for sponsor funded clinical trials in addition to processing high volume billing and payments on a daily basis.

1. Reconciles discrepancies between cash received and payments posted and prepares required daily reports.

2. Run reports and reviews research charges in Epic daily.

3. Administrator for Greenphire/Clincard system.

4. Prepare internal invoices with all facility and professional research charges for the Accounting Department.

5. Process purchase orders for vendors and patient payments via check requests and/or reimbursements through Infor.

6. Maintains database on sponsor invoices and document communications between ACH and sponsors on outstanding receivables.

7. Perform as the central administrative support for processing requisitions for clinical trials supplies, route invoices from sub-sites and vendors to study personnel for approval and submit invoices to Accounts Payable for payment.

8. Assists with creation of study budgets and billing templates.

9. Completes mandatory education and training in order to maintain organization and department specific competencies and requirements. Maintains applicable certification/licensure, if applicable.

10. Follows hospital and department policies and procedures with special attention to attendance and punctuality, confidentiality, dress code and display of ID badge, and safety.

11. Other duties as assigned

Other information:
Technical Expertise
1. Proficiency in 10-key, typing skill of 35 wpm.

2. High attention to detail and ability to multi-task

3. Ability to perform repetitive work for hours without losing concentration.

4. Works independently and displays initiative and sound judgement.

5. Ability to work quickly and accurately in order to process large quantities of data.

6. Ability to interact and communicate, both orally and in writing, with individuals from all levels within the organization is required.

7. Proficiency in MS Office (Outlook, Excel, Word) is required.

8. Knowledge of CPT, ICD9/10 codes and basic medical terminology.

9. Knowledge of OnCore and Infor systems is preferred.

10. Experience in a healthcare setting is preferred.

Education and Experience:
1. Education: High school diploma or equivalent; associate degree in accounting is preferred.

2. Certification: None required

3. Years of relevant experience: 2 to 3 years is preferred.

4. Years of experience supervising: None required.

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